Data Protection Statement of Career Management GmbH
Date: 5 May 2020
We thank you for your visit of our website and your interest in us. We take the protection and security of your personal data entrusted to us seriously and hope you will feel comfortable and safe while perusing our web pages and making use of our offers.
It is important for us to let you know which personal data are collected when using our offers and services and how they will be used by us in the future.
Purpose of Data Processing
Whenever we process personal data, this is done exclusively for the purposes stated in the present Data Protection Statement.
Contact details of the person responsible:
Our contact details are as follows:
Friedrich-Ebert-Anlage 35 – 37
+49 (0)69 67734345
If you have any questions or suggestions regarding data protection, please feel free to contact us or our data protection officer directly, whose contact details you will find below:
Calling Up Our Website
To allow us to transmit the website contents called up by you (e.g. text, images, files supplied for downloading, etc) to your computer, we need to log and record the IP address assigned to your device (cp. Art. 6 Subsec. 1 lit. b GDPR). We also process these data to detect and prosecute abuse; in this regard, the legal basis is Art. 6 Subsec. 1 lit. f GDPR. Our legitimate interest in the personal data is to ensure the proper functioning of our website and the transactions concluded on it.
Whenever your data are needed to allow performing the website functions as described above, you are contractually required to supply these data to us.
When accessing this website, the following data are stored in a logfile:
- Anonymized IP address (anonymization is performed by truncating the last 3 digits of the IP address)
- Date and time of access
- Called-up website or name of downloaded file
- Status report whether access to the website, webpage or the download of the file was successful
- Data volume downloaded
- Browser and operating system used
The log file is deleted automatically after 30 days.
You can apply at any time using our electronic application form for jobs that we advertise on our website for our clients. You can also actively commission us with the job search. The following applies accordingly to applications sent by e-mail or unsolicited applications.
What data is collected about you in the event of an application?
If you use our electronic application form, we collect your full name and e-mail address as mandatory fields. You can also enter your home address, title, telephone and mobile phone number. We also ask you to attach your curriculum vitae.
When you call up our application form, a dialog box will first appear, where you can upload your CV. You can also skip this step and enter general information first and then upload your CV.
If you decide to upload your CV directly, the system will automatically fill in the contact form with your personal data, if you have entered them in the CV. However, the data will not be transferred to us until you release the data by clicking the “Send application” button on the second page of the contact form.
For the processing of your personal data within the application process, we use the applicant management software “HR4YOU” of HR4YOU AG, Ulbarger Straße 52, 26629 Großefehn, which acts as our contracted data processor. More about the data protection of HR4YOU can be found under: https://www.hr4you.de/datenschutz/.
Which data, information and documents you communicate to us beyond that is left at your discretion.
The purpose of an application is to thoroughly get to know the applicant. Thus, as a rule, we and our clients expect from a successful application basic data on the person of the applicant (such as age, family status, photograph) as well as a complete curriculum vitae. If certain data which we or our client consider necessary for a successful application are missing, we will contact you and give you an opportunity to supplement the application. Whether you do so is left at your discretion.
You assure us that information provided by you is truthful. Any incorrect information may constitute a reason for a rejection or future termination.
You are not obliged to provide us with your personal data. Without this data, however, we are not able to refer you.
For which purpose are data collected and processed?
We use personal data exclusively for the purpose of informing you of suitable vacancies at our clients and to introduce you to our clients. When selecting suitable clients, we take into account your qualifications, your career up to now and other personal data which allow us to decide if you and the respective client match. When we are able to successfully introduce you, we keep a record of your new employer and the employment terms. We use these data for billing purposes with our clients, for statistical evaluation but also to contact you in the future.
Who can view my data?
Your application is processed by the respective contact parties at our firm and duly noted. All employees involved with data processing are under an obligation to preserve the confidentiality of your data. Other than our clients, no third party is positively granted access to your data unless we are legally obliged to disclose the data. When we appoint external service providers for administrative purposes, we do so only after ensuring that these are subject to the same data confidentiality, have taken precautions against unlawful viewing by third parties and will treat your data only on our request and in accordance with our instructions.
How long are my data stored?
We are interested in a long-term cooperation with you. With your consent, we save your application records, other personal data and the correspondence with you for a period of generally a maximum of three (3) years from the date you give your consent. If necessary, we will contact you before the end of this two-year period to ask you whether you are interested in having your data stored further so that we can inform you of any job offers that may be suitable for you. Your data will be used by us to enter into contact with you in the future.
You consent that the personal data supplied by you for the purpose of introducing a vacancy and the CV submitted by you may be stored for a period of three (3) years and used beyond the relevant employment search for the purpose of contacting you. You may revoke this consent at any time by informing us by email or by postal mail accordingly.
Transmission to Third Parties
Information may also be processed by other companies but only when this is necessitated by the purpose stated in this Data Protection Statement or when the other company is a service provider or data processor subject to our right of instruction.
For this purpose, we employ selected service providers (based in Germany) who process the data on our behalf (e.g. support with the handling of customer enquiries). In these cases, your data are transmitted to these third parties for further processing. External service providers are carefully selected and regularly vetted to ensure that your privacy is protected.
Service providers are contractors or data processors subject to our instructions and are accordingly obligated by us to process your data exclusively in line with our instructions and currently applicable data protection laws. In particular, they are required to treat your data strictly confidential and not to process your data for any purpose other than the approved one.
The transmission of data to data processors is made on the basis of Art. 28 Subsec. 1 GDPR.
We do not sell your data to third parties nor market them in other ways.
The transmission of these data is made on the basis of our legitimate interest in combatting abuse, criminal prosecution and for the safeguarding, assertion and enforcement of claims except when your rights and interest in the protection of your data prevail, Art. 6 Subsec. 1 lit. f GDPR.
Planned Data Transmission to Non-Member States
A transmission to non-member states is not planned at present; if it is, the corresponding legal preconditions will first be created. In line with the statutory provisions you will in particular be informed of the respective data recipient or their category.
We employ technical and organisational security measures to protect the data supplied by you from fortuitous or premeditated manipulations, loss, destruction or unauthorized access. This also applies to the supply of external services. The effectivity of our security measures is continuously reviewed and the measures improved as a function of technical progress. All entered personal data are transmitted only in encrypted form.
We use the following types of cookies:
- General / Indispensable Cookies
These cookies are elementary for the proper functioning of our website as e.g. the issue of anonymous session IDs for bundling several enquiries to a web server or to handle errors with log-ins and orders.
- Functionality Cookies
These cookies help us store the settings selected by you or support other functions when navigating through our website. We note your setting preferences for your next visit or store your log-in data for selected websites.
- Performance / Statistical Cookies
These cookies collect information how our website is used (e.g. the web browser you use, the number of visits or the time spent on the website). These cookies do not store any information that allows to personally identify a user. The information collected with the help of the cookies is aggregated and hence anonymous.
Consent to or refusal of cookies – also for web tracking purposes – can be modified through the settings of your browser. Your browser can be configured in such a way that the acceptance of cookies is in principle denied or you can be notified in advance whenever a cookie is stored. Please note, however, that in this case the functionality of the website may be compromised (e.g. with orders). Your browser also offers a function to delete cookies (i.e., to delete browser data). More information on this point can be found in your browser manual or usually in the browser settings.
Website-Tracking by Google Analytics and its Advertising Functions
Our website employs the web analysis service Google Analytics supplied by Google Inc. („Google“). Google Analytics uses so-called cookies, text files which are stored on your PC and allow analysing your website use. The data on your use of our website are as a rule transmitted to a Google server in the USA and stored there. When the IP anonymization is activated on this website, your IP address is truncated by Google prior thereto. Only in exceptions is the full IP address transmitted to a Google server in the USA and truncated there. On our instructions, Google uses these data to analyse your use of our website, to compile reports and to provide further services in connection with the access. The IP address transmitted by your browser during Google Analytics is not aggregated with other Google data. You can prevent the storage of cookies by a corresponding setting of your browser. We point out, however, that in this case you will not be able to use all functions of this website.
We also point out explicitly that we have activated all advertising functions of Google Analytics. This causes the logging of additional access data when supplied by you. An advertising function sends us reports on performance based on demographic features and aspects or remarketing. This permits the aggregation of personal data with non-personal data when these are collected with the help of Google advertising products.
You can, however, prevent the logging of cookie-generated data specific to your use (including your IP address) and their processing by Google by downloading and installing a browser plug-in available from the following link:
You can prevent the data logging by Google Analytics in clicking on the following link. This places a so-called Opt Out cookie that bars the future collection of your data when visiting the website
Google Analytics Opt-Out
Please note that the Google Analytics „anonymizeIp“ code was activated on this website to ensure the anonymization of IP addresses.
Online Presence in the Social Media
We maintain several websites in the social media and on platforms to permit us to communicate with users active there and to inform them of our range of services. To do this, we utilize the technical platforms and services offered by the operators. In the social media and on other platforms, the data protection regulations of the respective operators apply even though we maintain a web presence and dispense information there.
We point out that the services of social networks and platforms and their functions offered here are used at your own responsibility. This applies in particular to the use of interactive functions (e.g. comments, sharing, feedback etc). The data collected about you in this connection are provided by the operators of these platforms and possibly transmitted to non-EU states. Which information operators receive and how it is processed is generally described in the pertaining data protection statement. The various platforms also inform you on how to contact the operators and on possible ad settings.
- For Facebook: http://www.facebook.com/about/privacy
• For LinkedIn: http://www.linkedin.com/static?key=privacy_policy&trk=hb_ft_priv
In what manner the operators of the social networks use the data from visitors to their websites for their own purposes, to what extent activities on their sites are allocated to users, how long their data are stored and whether the user data are transmitted to third parties is not conclusively or unambiguously stated by the operators and is not known to us.
When visiting our Facebook page, Facebook (Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA) logs among other things your IP address and other information stored in the form of cookies on your PC. These data are used to supply us as the operators of the Facebook pages with statistical information on your use of our Facebook page. For further information, see the following Facebook link:
In addition, Facebook uses the remarketing function „Facebook Pixel“, a service of Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA. This function serves to present visitors to the website with targeted advertisements (“Facebook ads“) as part of the social network visit. For his purpose, we activated the remarketing tag of Facebook on this website. Via this tag, a direct connection to the Facebook servers is created when visiting the website whereby these servers are informed that you have visited this website. Facebook then allocates this information to your personal Facebook user account.
This service is operated by Twitter Inc., 1355 Market St, Suite 900, San Francisco, CA 94103, USA. Twitter Analytics stores and processes information on your user conduct on our social media websites. For this purpose, Twitter uses among other things cookies stored locally in the cache of the browser on your terminal device and which permit an analysis of your social media platform usage
In addition, Facebook uses the remarketing function „Facebook Pixel“, a service of Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA. This function serves to present visitors to the website with targeted advertisements (“Facebook ads“). For his purpose, we activated the remarketing tag of Facebook on this website. Via this tag, a direct connection to the Facebook servers is created when visiting the website whereby these servers are informed that you have visited this website. Facebook then allocates this information to your personal Facebook user account.
Nielsen NetRatings is an Internet tracking service for the measurement and analysis of consumer conduct supplied by Nielsen GmbH, Lindwurmstraße 10, 80634 Munich. You may object to the collection and/or evaluation of your data by this tool by downloading and/or by placing and storing an opt out cookie available from the following link:
AppNexus is supplied by AppNexus Inc., 28 W 23rd Street, 4th floor, New York, NY – 10010, USA and is a tool for web analysis and targeted advertising. You may object to the collection and/or evaluation of your data by this tool at
Eloqua, a service of Oracle Corp., 500 Oracle Parkway, M/S 5op7, Redwood Shores, CA 94065, places a permanent cookie on the respective log-in page unless an Eloqua cookie is already stored on your device. If you have already visited a website that employs Eloqua, you may already have an Eloqua cookie on your PC. The Eloqua cookie may be used to analyse your use of the site and hence improve it. Emails sent involving Eloqua employ tracking technology of the above kind. If you wish to totally stop the use of Eloqua tracking technology for your device, you may do so on the Eloqua Opt Out page. Further information is found in Eloqua’s Data Protection Statement viewable at
Links to Web Pages of Other Suppliers
Our website may contain links to other suppliers. We point out that the present Data Protection Statement applies only to the present website. Compliance with current data protection regulations by other suppliers is beyond our control or verification.
Protection of Minors
Children and persons below the age of 18 should not transmit any personal data to us without the consent of their parents or guardian. We do not request the personal data of children, do not collect them or transmit them to a third party.
Data Deletion Periods
The law imposes numerous archiving periods and obligations. On the expiration of these periods, the data in question are routinely deleted. Data not affected thereby are deleted or anonymized when the purposes stated in the Data Protection Statement no longer apply. Except when the present Data Protection Statement contains other deviating provisions with regard to data storage, we will store the data collected by us as long as they required for the stated purpose for which they were originally collected.
Miscellaneous Data Uses and Data Deletion
In general, any extended processing or use of your personal data is undertaken only when permitted by law or if you have consented to the processing or use of your data. In the case of extended processing for purposes other than those for which the data were originally collected, you will be informed of these other purposes before any extended processing and receive further information as may be needed.
Abuse Detection and Prosecution
Data on abuse detection and prosecution, in particular your IP address, are stored by us for a maximum of 7 days. The legal basis to do so is Art. 6 Subsec. 1 lit. f GDPR. Our legitimate interest in a data storage of 7 days is to ensure the orderly functioning of our website and of transactions concluded on it, and to protect from cyberattacks or sim. Also, anonymous user data are utilized for the adequate design of our website.
Rights Governing Personal Data Processing
Right to Information
You have the right to demand at any time information on your personal data processed by us within the limits of Art.15 GDPR. To do so, you may submit an application by regular mail or email to the address given below.
Right to Correction of Incorrect Data
You have the right to demand the prompt correction of your personal data if these should be faulty (Art. 16 GDPR). To do so, please contact us at the address given below.
Right to Deletion
You have the right to the prompt deletion (“right to be forgotten”) of your personal data in the event of a legal reason as per Art. 17 GDPR. This is the case, e.g., when the personal data are no longer required for the purposes for which they were originally processed or when you have revoked your consent and in the absence of another legal basis for the processing (assuming there are no peremptory reasons for the processing; does not apply to objections to direct mail). To assert this right, please contact us at the address given below.
Right to Restriction of Processing
You have the right to the restriction of processing if the conditions and requirements of Art. 18 GDPR are met. Accordingly, a restriction of processing may be requested if the processing is unlawful and the person in question refuses the deletion of their personal data and instead demands a restriction on their use; furthermore, if the data subject lodges an objection against the processing under Art. 21 Subsec. 1 GDPR when it is not yet clear if our legitimate reasons prevail. To assert this right, please contact us at the address given below.
Right to Data Portability
You have a right to data portability as per Art. 20 GDPR. The right entails receiving your data previously supplied to us in a commonly used, structured and machine-readable format and to transmit these data to another controller, e.g. another service provider. A precondition is that the processing rests on consent or a contract and is performed by way of an automated process. To assert this right, please contact us at the address given below.
Right to Objection
Under Art. 21 GDPR, you have the right for reasons inherent in your personal situation to raise an objection at any time to the processing of your personal data among others on the basis of Art. 6 Subsec. 1 lit. e or f GDPR . We will then suspend the processing of your data except if we can demonstrate valid protection-worthy reasons for the processing which prevail over your interests, rights or freedoms, or when the processing serves to assert, exercise or defend a legal claim. To assert this right, please contact us at the address given below.
Right of Complaint to Supervisory Authority
If you believe that our processing of your personal data is unlawful, you have the right to lodge a complaint with the supervisory authority competent for our location at the following address:
The Hesse State Data Protection Officer
P.O. Box 31 63
Telephone: +49 (0) 611/1408-0
Data Protection Officer
If you have any further questions regarding the processing of your personal data, also for any information requests, applications or complaints, contact our Data Protection Officer directly:
Data Protection Officer of Career Management GmbH
Attorney at Law Frank Becker
Atsumi Sakai Janssen Rechtsanwaltsgesellschaft mbH
Bockenheimer Landstraße 2-4
60306 Frankfurt am Main
Tel.: +49 69 7474 5050
Amendments of Data Protection Statement
The ongoing development of the Internet and our website may also impact on this Data Protection Statement. We reserve the right to amend the Data Protection Statement in the future. If we should make use of your data in ways that differ from the one at the time of their collection, we will attempt to inform you by email using the address last known to us. If it is not possible to inform you, your personal data will then not be used in any new manner. A prominent notice to this effect will in such a case be inserted on the website.
Version: May 2020