Administrative Assistant (m/w/d)

One of our clients is currently looking for an

Administrative Assistant (m/w/d)

to join their office in Frankfurt.

MAIN TASKS AND RESPONSIBILITIES

  • Dealing with incoming correspondence and general duties
  • Organizing and managing meetings
  • Assisting with the organisation of internal and external company events
  • Managing and creating purchase orders, logs and invoices
  • Drafting and correcting letters and documents
  • Coordinating with the back-office supply chain and accounting department
  • Assisting with travel bookings and expense claims for senior management
  • Ensuring meeting rooms are consistently maintained to a high standard
  • Managing the guest registration process and welcoming guests
  • Overseeing contractors conducting maintenance and repairs in the office
  • Ordering stationery
  • Conducts research, and compiles and types statistical reports.
  • Supporting other administrators during absence
  • Processes sales related documents such as orders / purchase orders / invoices,
    checks out remittance, and answers and screens customers’ request or questions.

 

You must have: 

  • Experience as an intern in a similar administrative role would be a plus
  • Fluent German and English skills, Japanese skills would be a plus
  • Good working knowledge of all Microsoft Office programs
  • Excellent communication skills
  • Attention to detail and excellent organisation skills

* Pflichtfelder